Lou Frangian - Pharmacies

Executive assistant for the Director

August 7, 2018 | By | More
  • Part Time
  • Anywhere
  • Posted 2 months ago

POsted August 7, 2018

Background and Duties for a CASUAL Position of Executive assistant for the Director of Wildlife Management and Regulatory Affairs Division in the Assessment and Regulatory Affairs Directorate in Canadian Wildlife Service of Environment and Climate Change Canada for Summer/Fall 2018 (revised – June 28, 2018)

 

BACKGROUND

 

The Executive Assistant provides administrative support to Director of the Wildlife Management and Regulatory Affairs Division and team and will work with different tracking system, as well as standard office equipment and software (Windows XP, Word, Excel, Access, etc.) and office equipment. Familiarity with office management practices, relevant Department or Agency administrative practices, policies and directives as well as excellent writing, analytical, organizational and communication skills are required. The Executive Assistant will have the ability to prioritize workload, as there may be multiple projects or assignments with conflicting deadlines and ongoing responsibilities.  The Executive Assistant needs to also be reliable, discrete and pay attention to detail.

 

 

The Wildlife Management and Regulatory Affairs Division provides corporate and national leadership, management and coordination for wildlife regulatory development, compliance promotion, permitting policy and operations, migratory bird conservation and management, wildlife health, environmental emergencies and polar bear programs carried out under a range of legislation, conventions and agreements that exist to protect species at risk and migratory birds (e.g. Migratory Birds Convention Act (MBCA), Convention on International Trade In Endangered Species (CITES),Wild Animal & Plant Protection & Regulation of International & Interprovincial Trade Act (WAPPRIITA)) as well as preserve habitat that are critical to migratory birds and other wildlife species (e.g., Canada Wildlife Act (CWA)).

 

 

DUTIES

 

  1. Analyzing, interpreting and evaluating action requirements and requests for information; preparing or coordinating and tracking the preparation and delivery of the responses to requests which include executive documents and correspondence, reports and plans. Alerting the director to sensitive/urgent items requiring immediate attention, taking appropriate follow-up action and resolving related issues.
  2. Anticipating the need for additional information/background material for action requests and requests for information, identifying sources of information, researching background material, analyzing and synthesizing information to prepare summaries, briefings, presentations and reports for the director and/or officers tasked with providing responses.
  3. Preparing or coordinating the preparation of documents, correspondence and briefing materials/binders; providing guidance and advice to managers and employees on corporate processes, procedures/requirements.
  4. Planning, scheduling and coordinating the daily activities of the director (including reviewing and accepting/declining meetings; re-adjusting meetings which overlap);
  5. Planning and coordinating logistics related to meetings, conferences, workshops and major events (e.g., setting up calendar invitations, arranging travel, setting up teleconferences),and ensuring the preparation of support documentation, hand-outs, etc.
  6. Monitoring the progress of work projects against deadlines; conveying the director’s priorities, decisions and requests; researching and communicating information to assist staff involved in work progress; identifying problems, recommending solutions and implementing corrective action to complete projects within deadlines.
  7. Negotiating deadlines and extensions for the submission of ministerial documents and reports with managers, employees and executives offices.
  8. Conducting permit data entry, providing information to CITES permit applicants and preparing mail/courier for CITES permits (e.g., Fedex, Purolator,…).
  9. Providing miscellaneous support to the regulatory and compliance promotion, permitting, migratory birds conservation management, and polar bear and wildlife health sections as required.

Rates of pay for AS-01 are available on the website at http://www.tbs-sct.gc.ca/agreements-conventions/view-visualiser-eng.aspx?id=15#toc825228253

Annual rate of pay for development: $32724 to $49048

Annual rate of pay depending on experience: $51538, $53498, $55530 or $57643

Casual Employment

An employee who is hired as a casual worker and whose period of employment in the public service may not exceed 90 working days in one calendar year with any particular department or other organization. Employees who are offered a part-time casual position of 12 hours or more per week, for a period of more than six months, must contribute under the pension plan from the date of their appointment.

For information about Casual workers, please visit the Government of Canada website at https://www.canada.ca/en/treasury-board-secretariat/services/staffing/public-service-workforce/casual-worker.html.

 

Casual workers are not considered as employees of the department/agency nor are they employees of the federal public service.  They are not considered employees under the Public Service Labour Relations Act (PSLRA).

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